Booth Prices
10x10 corner and inline booths are available for $1,200 each.
Booth Provisions
Included in the price of exhibit space is:
• An 8-foot high back drape
• 36-inch high side rails in show colors
• Identification sign
• 4 complimentary exhibitor booth personnel registrations for each booth rented
• One complimentary ICEID Full Registration per booth rented
• One ICEID program book per booth rented
Booth Sizes
Available booths are 10’ x 10’. ICEID reserves the right to make such modifications as may be necessary, making equitable adjustments with the exhibitors affected.
Nonprofit Organization Booth Discounts
There is a limited number of booths available at the discounted rate of $500 to nonprofit organizations [501(c)(3) or 501 (c)(6)]. The number of nonprofit booths held by an organization is limited to only one discounted booth; additional booths will be charged the full booth fee.
Terms of Payment
An ICEID 2012 Contract Application that is submitted without proper payment will be considered incomplete. Incomplete applications will not be processed and will be returned to the company/organization applying for exhibit space.
Location of Exhibits
The ICEID 2012 meeting will be held in the Hyatt Regency Atlanta, 265 Peachtree Street NE, Atlanta, Georgia 30303. Exhibits will be held in the Grand Hall East and West
Space Assignment
The floor plan is designed by the Exhibits Management according to Fire Marshal regulations and the facilitation of floor traffic for all exhibitors. Exhibitors may select any of the booths as they appear on the floor plan. Applications with full payment will be date-stamped and space will be assigned on a first-come, first-served, space available basis.
Every effort is made to accommodate exhibitor requests for space and position on the floor. Due to the layout of exhibits in the Hyatt Regency Atlanta, requests to avoid or to be placed next to certain exhibitors cannot be accommodated. If Show Management is unable to assign you one of the requested booths, the next best available booth will be assigned.
Badge Registration
Each 10’x10’ exhibit will receive four (4) exhibitor booth personnel badges, which do not allow admission into scientific sessions. One complimentary scientific registration will be allotted to each exhibiting company. Additional badges may be purchased $500.00 on-site or via the Exhibitor Registration Form.
Exhibitors may pre-register for badges via the Exhibitor Registration Form (to be included with Exhibitor Service Kit). Badges will be available for pick up during attendee registration hours.
Hotel Accommodations
The Hyatt Regency Atlanta once again is the host hotel for the 2012 International Conference on Emerging Infectious Diseases (ICEID) conference.
A block of sleeping rooms has been reserved for the conference attendees. The Hyatt Regency Atlanta, featuring newly renovated guest rooms, is conveniently located in the heart of downtown Atlanta’s Peachtree Center and is in close proximity to the Georgia Aquarium, CNN Center, Centennial Olympic Park, Atlantic Station, Philips Arena, Underground Atlanta, High Museum of Art and King Center. The hotel is 15 miles from the Hartsfield-Jackson Atlanta International Airport.
To make reservations, please call the hotel directly at 1-800-233-1234 or online by Friday, February 17, 2012. The Hyatt Regency Atlanta is offering a preferred rate of $169 for a single/double occupancy (plus tax).
Cancellation or Reduction of Space
It is mutually agreed that in the event of cancellation of the ICEID Exhibition due to fire, strikes, picketing, embargo, injunction, act of war, act of God, governmental regulations, emergencies, any act beyond the control of ICEID, or any causes which would prevent its scheduled opening or continuance, then and thereupon this agreement will be terminated and ICEID Show Management shall determine an equitable basis for the refund of such portion of the exhibit fee as is possible, after due consideration of expenditures and commitments already made.
Exhibiting firms wishing to cancel space or reduce the size of their exhibit space are required to forward a confirming letter or email of cancellation. The date the written notice is received is considered the official cancellation date. If the exhibit booth space is resold, the cancellation fee will be 10% of the total fee for the booth(s) contracted. If the exhibit booth space cannot be resold, the cancellation fee is 100% of the total fee for the booth(s) contracted.
Eligibility to Exhibit
ICEID’s Exhibit Program is an integral part of the scientific program. Products and services to be exhibited must be directly related to the conduct of science. ICEID reserves the right to accept or reject, in its sole discretion, any application to exhibit and to determine the eligibility of any proposed exhibit.
Display
Exhibitors must display only products or services manufactured or dealt in by them in the regular course of business. The featuring of a name or advertisement of a non-exhibiting firm or business shall not be permitted. If an article of a non-exhibiting firm or business is required for the operation or display of an exhibitor’s wares, identification of such article shall be limited to the usual and regular nameplates, imprinting, or trademarks under which the article is sold in the regular course of business.