Booth Activities, Promotions, and Giveaways
ASM rules and regulations are designed to create a fair and equitable business environment for all participating companies and meeting attendees. All items or activities on the exhibit floor must conform to the scientific nature of the meeting and must be confined to the exhibit space allotted by ASM Show Management. Small token gifts may be distributed from an exhibitor’s booth with prior written approval. ASM, at its sole discretion, may withdraw its consent for booth demonstration and activities at any time, in which event the exhibitor shall terminate such activity immediately. The deadline to submit a written request for promotion and/or giveaway is Friday, August 7, 2015.
Raffles and Drawings
Approval from ASM Exhibits Management is required before raffles/drawings may occur and must be received in writing no later than Friday, August 7, 2015. You may post the winner’s name in your exhibit space. Cash for completing surveys/questionnaires is prohibited (this also includes Travelers Checks, Amazon, Visa, Mastercard and American Express credit cards). The booth must contain adequate storage space to accommodate the giveaways or raffle items (pallets may not be wheeled into the hall during exhibit hours).
Food/Catering Activities at Booth
The distribution of food and/or beverage (including bottled water) must be approved by ASM, and must be ordered through The Hyatt Regency Atlanta. If you are considering a giveaway of a food or beverage, please submit your request in writing to ASM Show Management, listing your giveaway and outlining how it will be distributed.
Registration Bag Inserts
Registration Bag Inserts are available exclusively to ICEID Exhibitors. Scientific attendees will pick up their Registration Bag with official meeting materials, including your insert.